The Tokyo Trucking Association (TTA) considers the protection of personal information obtained through its business activities a social responsibility. In order to obtain the trust from society at large, TTA provides the following Personal Information Protection Policy and will strive to safeguard personal information, as well as execute and uphold the following policy.
- TTA will comply with internal regulations which provide for the acquisition, use, and provision of personal information which is suited to the contents and scale of TTA’s business.
- TTA will take measures to prevent the leakage or loss of, or damage to personal information. In the event that leakage, loss, or damage occurs, TTA will swiftly implement corrective measures.
- TTA will comply with the government ordinances, government guidelines, and other standards concerning the handling of personal information.
- TTA will faithfully and swiftly respond to customer inquiries regarding personal information.
- TTA will make continuous improvements to its personal information management mechanisms.
Scope of Personal Information
Personal information is defined as any information collected in the process of TTA’s business activities that can identify an individual. For more information about TTA’s business, please refer to the descriptions posted on the website (http://www.totokyo.or.jp/).
Specifically, protection of personal information applies to information that can identify an individual based on the name, address, telephone number, e-mail address, employer’s name, job title, birthday, and so on that is collected by writing, electronically, through the Internet or other means in the process of TTA’s business activities (including information that cannot identify an individual based on the aforementioned information alone, but which can identify an individual if the information may easily be checked against other information).
The Purposes of Use of Personal Information
Personal information collected in the process of TTA’s business activities will be used within the limits of executing TTA’s business activities, including the creation of a member directory and its distribution to member businesses; creation of directories and their distribution and the mailing of documents, etc. for committee meetings and training sessions, etc.; and the mailing of materials such as questionnaires concerning TTA’s business activities, as well as any associated tasks.
Methods of Collecting Personal Information
TTA, in the process of executing its business activities, including collecting materials for the creation of member directories, etc. and handling the application materials for training sessions, etc., will collect personal information such as names, contact information, and employer’s names, by writing, electronically, through the Internet or other means.
Management and Supervision of Contractors to Which Personal Information Handling is Outsourced
If the handling of personal information is outsourced for achievement of the purposes of use, TTA will execute appropriate management and supervision over the contractors to which personal information handling is outsourced.
Provision of Personal Information to Third Parties
Personal information will not be provided to a third party without the consent of the person in question or otherwise stipulated in government ordinance.
Implementation of Measures for Security Management
TTA will take appropriate security measures in an effort to prevent and rectify unlawful access of, loss of, damage to, falsification of, and leakage of personal information that was collected.
Personal Information Protection System
TTA, in order to appropriately manage personal information, stipulates personal information management regulations and voluntary rules. In addition, it assigns a person to be responsible for the protection and management of personal information. A system for safeguarding personal information is developed which clearly sets out rules and responsibilities, and the contents thereof are continuously reviewed and improved.
Security of the Website, etc.
TTA takes ample care in managing personal information. However, TTA cannot fully guarantee the confidentiality of the personal information due to the nature of the Internet and e-mail. Please use the website and e-mail with the aforementioned point in mind.
Regarding the Obtaining of Access History
This website records customer access history (access log) to allow TTA to maintain the website and improve services.
Access history (access log): Includes information such as the domain name and IP address, browser and OS type, access date, and accessed pages of the customer who accessed the website. This does not include information that can identify the individual.
The “Handling of Personal Information” may be revised without notice due to revisions made to relevant government ordinances, etc. or changes made to TTA’s policy, etc.
Correction, Deletion, and Disclosure of Personal Information
If the person in question requests the correction, deletion, or disclosure of registered personal information, TTA will respond swiftly. Inquiries regarding the handling of personal information possessed by TTA as well as the correction, deletion, disclosure, etc. of personal information should be directed to the following:
Contact: Personal Information Protection Desk
Planning Department, General Affairs Division
Tokyo Trucking Association
TEL: 03-3359-6251 (Main)
For inquiries by email: firstname.lastname@example.org